We’re hiring!

We are currently recruiting for a team assistant to help develop the Barley team, support on client work and new business development. You can read more about the role below. If you’re highly organised, proactive and committed to quality and attention to detail, we’d love to hear from you. Please email your CV to hello@barleycommunications.co.uk by 21st March 2021, along with a covering note telling us why you’d like to work with Barley, what you would bring to the role and an example of where you’ve made a positive difference through your work.

Job Framework: Team Assistant

Barley’s mission is: Communication that matters 

Our vision is: Smart people making a difference through brilliant work

Barley values: Energy, integrity and curiosity

Salary: £25,000 pa

Hours: 35 hours per week

Location: Home-based, able to travel to London for meetings

Reports to: James Ford and Sam Williams

Your key responsibilities

  1. Developing the Barley team: supporting recruitment, onboarding and learning and development.
  2. Supporting client work: supporting onboarding of new clients and production of client reports.
  3. Organising Barley colleagues: arranging meetings, travel and accommodation.
  4. Business development: supporting new business activity and marketing.

How it will work

Developing the Barley team

  • Support the development of job frameworks for new hires
  • Advertise new hires and freelance opportunities
  • Conduct initial review of applications received and recommend long list for review
  • Book interviews with job candidates
  • Draft employment and freelance contracts for new team members
  • Maintaining team database
  • Coordinate onboarding of new team members, checking in with relevant team members to ensure all steps are completed
  • Set up email accounts for new colleagues
  • Develop and communicate Barley processes
  • Develop and maintain Barley’s learning and development offer
  • Alert the Barley team to new learning and development opportunities
  • Book and handle invitations to team learning and development opportunities, including lunch and learns and guests at B-Hive
  • Arrange birthday cards and other ad hoc gifts and rewards for team members as requested by the Partners

Supporting client work

  • Coordinate onboarding of new clients, checking in with relevant team members to ensure all steps are completed
  • Set up email distribution groups and Sharepoint sites as required
  • Compile accurate and timely client coverage reports
  • Support the production of high-quality evaluation reports
  • Support Barley colleagues with ad hoc research requests
  • Manage licences and subscription services – administering logins, providing monthly cost information for processing and handling annual renewals

Supporting Barley colleagues

  • Research, recommend and book Barley team meetings, client meetings and social events
  • Handle meeting and event invitations and logistics
  • Research and book travel and accommodation for team members
  • Attending meetings and note-taking
  • Communicate monthly capacity planning to colleagues

Business development

  • Support the production of high-quality credentials, proposals, tender and pitch documents and presentations
  • Compile and maintain a database of relevant industry awards and schedule team time to ensure entry deadlines are met
  • Maintaining contact database
  • Manage the process of B-Corp accreditation
  • Update the Barley website for new clients, case studies, team members and news
  • Support the implementation of Barley brand guidelines and style guide
  • Coordinate the Barley blog, liaising with team members and external contributors to ensure a regular flow of content

If there are particular opportunities that you introduce to the business, you will receive 10% of the client’s first year fee and details of this arrangement will be set out in your contract.

Skills, approach and experience

Essential

  • Minimum 2 years’ experience in a similar role
  • Expert in Office 365 products – SharePoint, Outlook, Teams, Word, Excel and PowerPoint
  • Excellent communication skills, including strong written and spoken English
  • Good eye for design and presentation
  • Highly organised, able to manage multiple projects and deliver to deadlines
  • Committed to quality and attention to detail
  • Positive and proactive, with ‘can do’ approach to problem solving
  • Aligned with Barley’s mission, vision and values

Desirable

  • Experience of working in an agency setting
  • Experience of updating WordPress websites
  • Experience of handling B-Corp accreditation

Measures of success

On an ongoing basis we will assess the success of your employment with us by the following measures:

  • You are highly motivated and feel valued
  • You are delivering great work, with high levels of accuracy and an organised approach to managing your time
  • The team you work with are delighted and confident to recommend your support to other colleagues
  • You have positive, supportive relationships with your colleagues
  • You are helping Barley to keep clients happy and to grow

We believe in regular feedback and open dialogue, rather than formal periodic appraisals. Please feel free to request a conversation if at any point you wish to talk about how things are going.